April 25th 2019
How to choose the right type of office for you and your business.
Private offices, coworking spaces, serviced offices… When renting an office, it can be hard to know which option is right for your business.
“These days, there are so many different options available,” says Shane Duffy, Founder of Click Offices, a search and support service for Serviced Offices globally.
“If you’re a sole trader, you might be looking for a hot desk in a coworking space. On the other hand, if the work you do is highly confidential, you might be in need of a private office. It all just depends on the individual needs of the business. That’s where we come in.”
Click Offices are a global Serviced Office broker. They help you to find the right space in the right location, completely free of charge. With years of experience in the office market, they are perfectly placed to find you the best space for the best price.
In an office space market that’s growing rapidly, it’s a valuable service for their clients. “We’ll give you a full overview of the market, bring you to view your shortlisted properties, and negotiate the final deal for you,” says Duffy, who has a decade of experience in the property market.
But what are all the different types of offices available, and who are they best suited to?
Also known as ‘managed offices’ or ‘flexible offices’, serviced offices are run by a business centre operator.
They rent out fully equipped, good-to-go office space to other companies. Your monthly payments include heat, electricity, cleaning, business rates, maintenance and services. Some centres also include the price of broadband, phone line rental, reception staff and the use of meeting rooms.
Although the overall monthly cost will be higher, more and more businesses are choosing serviced offices. Why? “Because it offers them the flexibility of a short-term agreement, so they can scale up of down quickly,” Duffy says.
“In addition, they can usually move in quickly, with everything already set up. It takes a lot of the hassle out of moving premises or setting up a business. You’re not taking time out to organise utilities, refurbishments and furniture when really what you need to be doing is focusing on your business.”
Non-serviced offices involve signing a long-term lease, usually for an average of five to ten years.
“While the stability a non-serviced office agreement is great, it’s just not a realistic option for many modern companies,” says Duffy. “It means significant upfront costs which you just don’t have with serviced offices. Plus you’re tied into the lease which means limited flexibility in terms of growth.”
Coworking – a trend that’s on the rise – is when businesses and freelancers share open-plan space and facilities.
“Many serviced and non-serviced office providers now offer coworking options. They’re great if you’re looking for networking opportunities or just prefer not to work alone if you’re a contractor. But private offices continue to be popular too, particularly among SMEs and larger enterprises.”
Both serviced and non-serviced office providers also continue to provide private offices.
“Private offices are the more traditional option and are crucial if your business deals with highly sensitive or confidential information. Plus some people prefer a quieter and less hectic environment, where they’re only dealing with their own staff.”
Hot desks / Dedicated desks
Finally, simply having your own desk in a coworking space – rather than a whole office is the perfect option for many contractors and freelancers. Hot desks mean you come in and grab a desk wherever there’s one available each day. Whereas with a dedicated desk, you are guaranteed the same space whatever time you arrive or what day of the week it is. Hot desking also means moving offices is quick and simple.